✦ Be Our Guest ✦
Be a guest at
your own wedding.
We run the entire hospitality, transport, and on-ground logistics machine behind your celebration, letting you focus on celebrating with the people you love.
What We Do
Two pillars. One seamless wedding.
We've built our work around the two things that determine whether a wedding runs beautifully or falls apart: hospitality and logistics.
Wedding Hospitality
Every interaction a guest has, from the moment they RSVP to the moment they leave, is a reflection of your family. We make sure it is flawless.
Logistics & On-Ground Crew
Transfers, luggage, multi-city movement, and on-ground staff: the operational backbone of your wedding, run by a team that has done this hundreds of times.
The Process
From first call to final farewell
Four steps that take you from overwhelmed to confident, keeping you there through every event.
Consultation
A call with our team to understand your wedding, including guest count, cities, events, and what matters most, with no obligation.
Custom Plan
We build a detailed hospitality & logistics plan, assign your team, and share a timeline weeks before the first guest arrives.
On-Ground Execution
Our team is on the ground from Day 1 to manage every transfer, query, ceremony, and surprise without bothering the family.
Post-Event Wrap
Departure management, luggage dispatch, vendor returns, and a post-event report. We close every loop before we leave.
Weddings Delivered
Guests Assisted
Cities Covered
Years of Experience
Featured Work
What a seamless wedding looks like
Case Study
600 Guests, 4 Days, 2 Cities: Zero Complaints
The Challenge
The family had guests arriving from the UK, Singapore, and across India over 3 days. 4 separate events across 2 cities, with a charter flight movement between them. Every transfer, meal seating, and ceremony needed to run on time without the host family managing a single detail.
The Outcome
The family received not a single operational complaint across 4 days. The hotel GM wrote to the family personally to commend the professionalism of the Ayan Hospitality team. Three wedding planners present at the event have since become regular partners.
What Families Say
Words that mean more than ours
“We had 600 guests across 4 days and 2 cities. I was genuinely worried going in. By Day 1, I had stopped worrying completely — Ayan's team had thought of everything, including things we hadn't. That's not something you can train into a team. It comes from experience.”
Priya & Rohan Mehta
Wedding, Udaipur & Mumbai, 2024
Taj Lake Palace, Udaipur
“The luggage system alone was worth every rupee. 200 guests checking in at the same hotel, all bags in the right rooms within an hour. I've never seen anything like it at an Indian wedding. The guests kept asking us how we managed it.”
Anika Sharma
Wedding, Jaipur, 2024
Rambagh Palace, Jaipur
“As a wedding planner, I've worked with a lot of hospitality vendors. Ayan Hospitality is the first team I've found where I don't have to double-check anything. They bring the same rigour I do — SOPs, pre-event briefings, post-event reports. They make me look good to my clients.”
Meera Kapoor
Wedding Planner, Mumbai
“Our son's wedding had guests from three different states, different languages, different dietary needs. The help desk handled everything — not one complaint reached us. For the first time at a family wedding, we actually got to enjoy the occasion.”
Sunita & Ramesh Iyer
Wedding, Coorg, 2023
The Tamara Coorg
“The RSVP system saved us from complete chaos. We had guests coming from London, Singapore, and across India. Every dietary note, every arrival time, every room preference — Ayan's team had it all organised before we even thought to ask. Genuinely impressive.”
Kavya & Neil Patel
Wedding, Goa, 2024
The Leela Goa
“I sub-contracted Ayan Hospitality for a 450-guest destination wedding. They integrated with my team on Day 1 like they'd worked with us for years. On-time, professional, no drama. I've already referred them to two other planners.”
Vikram Singh
Event Director, Delhi NCR
For Wedding Planners & Venues
A hospitality partner
you can trust with your name
We work with India's leading wedding planners and luxury hotels as a white-label or sub-contracted hospitality and logistics partner. Full SOPs, trained staff, and a track record of 800+ events.
Founder-Led · 15+ Years
“I started this company because I saw, again and again, that the most important moments of a family's life were being left to chance.”
Ayan Shah has spent 15 years in the wedding industry. He built Ayan Hospitality to be the team he always wished existed, one that takes the weight of operations completely off the host family's shoulders.
From Our Journal
Insights from 800 weddings
The 5 RSVP Mistakes That Derail Indian Weddings (And How to Avoid Them)
Most families underestimate how complex RSVP management is until they're 2 weeks out and still don't have a final headcount. Here's what we've learned from 800+ weddings.
The Destination Wedding Logistics Checklist Every Family Needs
Moving 300 guests from Mumbai to Udaipur across 3 days requires a logistics plan most wedding planners don't build. This is the checklist we use internally.
How to Handle VIP Guests at an Indian Wedding Without Making Other Guests Feel Less
VIP handling is a delicate balance. Too obvious and other guests feel overlooked; too quiet and the VIP doesn't feel valued. Here's how we get it right.
✦ Be Our Guest ✦
Planning a wedding?
Let's talk.
Tell us a little about your event and we'll get back to you within 24 hours.